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A web system is a tool that can optimize the execution of internal and external services for your company. However, many people can confuse this concept and its functions.

That happens because it resembles other types of programs—especially those designed to run on the internet.

Still, it’s essential to understand the differences that make this resource attractive and to check the advantages of implementing it in operational routines, so you can choose the ideal solution for your business.

So, if you’re looking for a program alternative to make your company’s digital tasks easier and deliver more agility to customers, it’s worth learning more about web systems.

Check out the special guide we prepared on the subject, and see:

• ● What are web systems?
• ● The difference between a web system and a website
• ● How does a web system work?
• ● The advantages of a web system
• ● When to choose a custom web system
• ● How to develop a web system for your company

>> Need a custom system? Talk to our web development specialists!

What are web systems?

A web system is software hosted on a server on the internet and accessed through browsers. Basically, it behaves like a computer program, with the difference that it is available directly on the web.

Its interface—and some features—are similar to a desktop system, but a web system can be accessed from any device, 24/7, and can include security mechanisms that restrict access.

Today, this tool can be implemented in many sectors for business control and management activities, as well as for data checking—such as customer areas or student portals at universities.

In short, it is a solution created to simplify, speed up, and increase productivity for services related to that software, with the advantage of being hosted on the internet.

What is the difference between a website and a web system?

Because of its features, it’s common for some users to have questions about the difference between a website and a web system.

A website is a set of pages stored on a server.

Access is mostly public and can be done by anyone connected. In addition, websites usually store data in a single place, without transmissions or intercommunication across pages.

A web system also has similar characteristics: it is accessed via the browser and hosted on a server.

However, access is usually restricted to users who have a login and password, or to authorized internal employees.

In addition, unlike a website, this tool is more dynamic. That’s because its information changes constantly so there is a continuous exchange between the hosting server and the user’s device.

A website tends to display static data, meant to present information or a set of functions to the user, without performing continuous two-way communication.

It’s also important to highlight that a web system is software developed in a more complex way, unlike websites, which usually have a simpler structure.

>> Learn also: what is a web app?

How does a web system work?

For a web system to work, it needs to be programmed in a specific language such as JavaScript, similar to software.

However, instead of being delivered as a desktop application, its code is hosted on an internet server.

This server is responsible for enabling remote access, as well as processing requests and queries to the database through the developed code.

In this way, users’ and employees’ devices can access information through a connection between their browsers and the portal.

Unlike desktop software, a web system doesn’t need to be installed on each machine. It can be used through the browser on personal computers, laptops, or mobile devices.

Compatibility also extends to smartphones, for example. As long as it is opened in the browser, the services are available.

It’s worth reinforcing that since a web system runs hosted on an internet server, it can also follow internet security certificates such as HTTPS. This provides greater protection for communication between the user and the database.

What are the advantages of a web system?

Beyond ease and innovation, a web system also brings a series of advantages. Here are some of the main ones:

No need to download

Although it resembles a desktop program, a web system doesn’t need to be installed to provide its services.

That way, users don’t need to download anything to use the features developed by the company. Any browser connected to the internet can connect to the server.

No need for powerful hardware to run

Since it doesn’t need installation, there is no need to meet specific hardware or software configurations for it to work properly.

This means users don’t need powerful machines or components such as large amounts of RAM to take advantage of the tool.

They don’t even need advanced settings to browse—only a connection to the network. As a result, access costs for users and companies are also reduced.

Accessible and shareable data

The database that makes up the web system is more accessible and can be shared.

In other words, different users and employees on the same team can use the program at the same time, with instant updates as communication happens.

In addition, data is saved in a cloud database, which makes checking information easier.

Flexible work

Especially for companies, being able to access database information from anywhere—using only a browser—enables flexible work.

The team can keep working inside or outside the office without needing official company machines, which would be necessary in a desktop system due to installation.

In addition, access authorization can be done remotely, allowing users on any device, as long as they use their login and password, for example.

Data updated instantly

Unlike desktop software or a website, a web system provides instant updates to its data on the server.

This allows new registrations to be recorded automatically without losses during operations, since data is saved automatically.

Automatic software updates

Finally, another advantage is automatic updates.

Many desktop programs require manual configurations or user authorization for each new version.

With a web system, however, the server itself performs updates, so users always access the most recent version.

When should you choose a custom web system?

After learning more about web systems, many managers may be interested but unsure whether they really need this solution.

Some situations make web systems especially attractive.

For example, when you need to automate or digitalize several manual and bureaucratic processes, such as documents or sales processes.

With a web system, this update is automatic, recording everything in the database without the risk of loss.

Also, if the company wants more flexibility in its activities, having a tool like this can facilitate not only employees’ activities, but also remote monitoring of the team.

Factors such as agility in process management and investing in your own software are also interesting elements that strengthen the business and offer competitive advantage.

5 examples of a web system

To better understand web systems and when they can be used, check out 5 practical examples that fit this concept.

1. Customer registration system

For companies that need a program to register customers, a web system can be useful, recording new information instantly in the database.

This can be done directly by the user when they register in the store, for example. This option is especially used in retail and commerce.

2. Sales management / tracking system

For administrative management, a web system is also a valuable investment, especially to track sales.

It can be used by salespeople and employees who, with a single account, register negotiations in real time.

This makes sales routines more organized, and it’s a type of system already used in commerce to distinguish employees and their activities.

Beyond registration, the manager can also track indicators and metrics from reports generated by this online software.

3. Document management system

In legal sectors and institutions that deal with large volumes of documents, such as libraries and medical clinics, a web system can be used to organize data.

That’s because the system is more accessible, available from anywhere—not necessarily inside the company.

In addition to secure storage on a verified server, it also makes it easier for employees to access these documents.

Because it enables dynamic communication between the device and the server, data exchange is more efficient and it allows files to be structured in the best possible way.

4. Grade system

One of the best-known applications of a web system is a grade portal for educational institutions such as schools and courses.

Many places adopted this model to provide student information with restricted access for each login and password.

Within the system, it’s possible to monitor not only grades, but attendance, messages, and activities.

In addition, a teacher portal can also be developed in a web system, so teachers can input and publish data directly to the server.

5. Inventory system

Finally, a web system is not only useful for external activities, but also for internal routines such as inventory control.

Stores and businesses can use this accessible platform to manage and monitor catalogs, for example.

Since it is available on any device, it becomes easier to add new items and check inventory reports.

The advantage of automatic updates also makes this function simpler for businesses that need efficient storage management.

How to develop a web system?

Developing a web system can be interesting for many companies—especially those that want to optimize processes and employees’ access experience.

However, since it is a more complex program, it is recommended to look for a software factory to build a custom platform.

That’s because it’s important for the system to meet business needs and deliver the ideal features for each use case. Since this type of software is more flexible, it can be developed based on the client’s guidelines.

So, looking for a professional team is the best alternative—especially to have a functional and complete system.

In general, this investment is worth considering because of its convenience and accessibility for users.

Now, don’t waste time: automate processes and bring digital transformation to your company! Develop your web system with X-Apps. Talk to one of our specialists and find out what the best alternative is for your demand.

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